ARTICLE I - NAME
This organization shall be known as Capitol Little League, herein after referred to as “Local League” or CLL.
ARTICLE II – Mission Statement
SECTION 1
The mission of the Local League shall be to instill in the children of the community, the ideals of good sportsmanship, honesty, loyalty, courage and respect for authority, so that they may be well adjusted, stronger and happier children and will grow to be good, decent, healthy and trustworthy citizens.
SECTION 2
To achieve this mission, the Local League will provide a supervised program under the Rules and Regulations of Little League Baseball, Incorporated. All Directors, Officers and Members shall bear in mind that the attainment of exceptional athletic skill or the winning of games is secondary, and the molding of future citizens is of prime importance. In accordance with Section 501-(c)-(3) of the Federal Internal Revenue Code, the Local League shall operate exclusively as a non-profit educational organization providing a supervised program of competitive baseball. No part of the net earnings shall benefit any private shareholder or individual; and will not participate in or intervene in any political campaign on behalf of any candidate for public office.
ARTICLE III - MEMBERSHIP
SECTION 1
Eligibility. Any person sincerely interested in active participation to further the objective of this Local League may apply to become a Member either via registration (for Player Members), or request to the Board of Directors.
SECTION 2
Classes. There shall be the following classes of Members:
(a) Player Members. Any player candidate meeting the requirements of Little League Regulation IV shall be eligible to compete for participation by means of their registration as a player in the league. Player Members shall have no rights, duties or obligations in the management of the Local League.
(b) Regular Members. Any adult person actively interested in furthering the objectives of the Local League may become a Regular Member. Qualifications for regular membership include: Parents, grandparents, caretakers of players and other volunteers that have donated their time and energy through a variety of actions that benefited CLL.
(c) Honorary Members. Any Retired member of the Board of Directors who left the organization in good standing. “Good Standing” is defined as not parting with the league through any disciplinary action or facing potential disciplinary action when parting. Such person shall have no rights, duties or obligations in the management or in the property of the Local League.
(d) Sustaining Members. Any person not a Regular Member who makes financial or other contribution to the Local League may by virtue of their donation of sponsorship or other resources; become a Sustaining Member, but such person shall have no rights, duties or obligations in the management or in the property of the Local League.
Only Regular Members in good standing are eligible to vote at General Membership Meetings. All Officers, Board Members, Committee Members, Managers, Coaches, Volunteer Umpires and other elected or appointed officials must be active Regular Members in good standing.
Note: Regular Members of the league automatically include all current Managers, Coaches, Volunteer Umpires, Board Members, Officers of the Board and any other person who is recognized by the Board as a volunteer in CLL.
SECTION 3
Other Affiliations.
(a) Members, whether Regular or Player, shall not be required to be affiliated with another organization or group to qualify as members of the Local League.
(b) Regular Members participation in any other baseball program shall not take precedence over their commitment to the CLL program. Members whose participation in other leagues does create conflict with the mission of the CLL shall be subject to Article VII of the By-laws of Little League International, entitled “Disciplining Members, Member Directors, Officers, and Field Personnel”.
SECTION 4
Suspension or Termination. Membership may be terminated by resignation or action of the Board of Directors as follows:
(a) The Board of Directors, by a two-thirds vote of those present at any duly constituted Board meeting, shall have the authority to discipline or suspend or terminate the membership of any Member of any class, including managers and coaches, when the conduct of such person is considered detrimental to the best interests of the Local League and/or Little League Baseball, Incor-porated. The Member involved shall be notified of such meeting, informed of the general nature of the charges and given an opportunity to appear at the meeting to answer such charges.
(b) The Board of Directors shall, in case of a Player Member, give notice to the manager of the team for which the player is a Player Member. Said manager shall appear, in the capacity of an adviser, with the player before the Board of Directors or a duly appointed committee of the Board of Directors. The player’s parent(s) or legal guardian(s) may also be present. The Board of Directors shall have full power to suspend or revoke such player’s right to future participation by two-thirds vote of those present at any duly constituted meeting (quorum is required).
Article IV-DUES FOR REGULAR MEMBERSHIP
No dues will be required for Regular membership. However, voting privileges in General Membership meetings will be restricted to those regular members who have performed in a volunteer capacity (coaching, working concessions, umpiring, field work etc.) in the Local League during the previous season.
Article V-GENERAL MEMBERSHIP MEETINGS
SECTION 1
Definition. A General Membership Meeting is any meeting of the entire membership of the league. A minimum of one per year is required by Little League International (LLI). This meeting will coincide with the scheduling of Closing Day ceremonies for the Local League. Board elections will be held during the General Membership meeting. No campaigning for board position(s) which distracts from the season ending celebration will be tolerated.
SECTION 2
Notice of Meeting. Notice of each General Membership Meeting (Closing Ceremonies) shall be delivered personally, electronically or by mail to each Member using their most recent contact information at least twenty one (21) days in advance of the meeting, setting forth the place, time and purpose of the meeting. A reminder notification will be sent seven (7) days in advance of the date of the meeting. The League President is responsible for organizing these timely notifications.
SECTION 3
Quorum. At any General Membership Meeting, the presence in person or representation by absentee ballot of
one fifth (20 percent) of the Regular members (as defined in Article III - Membership) shall be necessary to constitute a quorum. If a quorum is not present, no business shall be conducted and no board election can be held.
SECTION 4
Absentee Ballot. For the expressed purpose of accommodating a Regular Member in good standing who cannot be in attendance at the Annual General Membership Meeting at which new Board members will be elected, an absentee ballot may be requested and obtained from the Secretary of the League. The absentee ballot shall be properly completed, signed and returned in a sealed envelope to the Secretary prior to the date of the election. The Secretary shall present all absentee ballots to the Election Chairman on the date of the meeting, prior to the voting portion of the election process.
SECTION 5
Annual Meeting of the Members. The Annual Meeting of the Members of the Local League shall be held on the date of closing Ceremonies each year for the purpose of electing the Board of Directors, receiving reports, reviewing the Constitution, and for the transaction of such business as may properly come before the meeting.
(a) The Membership shall receive at the Annual Meeting of the Members of the Local League a report, verified by the President and Treasurer, or by a majority of the Directors, showing:
(1) The state of the Local League, to be presented by the President or his/her designate;
(2) A general summary of funds received and expended by the local league for the previous year, the amount of funds currently in possession of the local league, and the name of the financial institution in which such funds are maintained;
(3) A review of membership trend in the league and the level of participation in each of the divisions over the preceding season along with goals for increasing membership.
(4) Fundraising goals for the coming year to meet operational needs and the performance of any fundraising activities in the preceding season.
(5) A review of the conditions of the facilities in the league and a brief description for any plans for those facilities.
SECTION 6
Special General Membership Meetings. Special General Membership Meetings of the Members may be called by the Board of Directors or by the Secretary or President at their discretion. Upon the written request of twenty (20). Members, the President or Secretary shall call a Special General Membership Meeting to consider the subject specified in the request. No business other than that specified in the notice of the meeting shall be transacted at any Special General Membership Meeting. Such Special General Membership Meeting shall be scheduled to take place not less than fourteen (14) days after the request is received by the President or Secretary.
Article-VI ELECTIONS
Elections will be held in conjunction with August closing day ceremonies in an effort to maximize participation from league membership.
SECTION 1
Notice of Election
Notification of election to the general membership will be made by four different methods, no less than twenty one (21) days prior to the day of election/annual meeting. A follow up notice will be sent seven (7) days prior to the meeting.
1. Posting on the Capitol Little League website by the information officer
2. Facebook page will be updated
3. An email to the entire membership for whom an email is on record
4. Letters will be sent to families for whom the league does not have a working email address on record
Information sent to the membership will include:
• A list of current board members and their positions
• A list of board positions to be filled
• A brief biography of the candidates history of participation in the league to be supplied by the candidate
• Any preference for board position a candidate has stated
• A job description of the various board positions
SECTION 2
Voting Eligibility
A member must be in good standing with the league and not have faced any disciplinary action from the board the previous season. A member in good standing must also have served in a volunteer capacity in the prior term/year and submitted and passed a background check.
SECTION 3
Slate of Candidates/ Eligibility for Office
• Regular members in good standing can place their own name in nomination for the board of directors
• Any regular member may place in nomination another regular member in good standing
• No members name may be placed on the ballot who has been the subject of disciplinary action from the Code of Conduct & Sportsmanship Committee during the previous season
• Any board member who has resigned during the course of their term may not be placed on the a ballot for the next two board elections
• Any board member who has not attended more than 50% of the meetings in the prior term is not eligible for re-election
• Any board member who has been removed from the board for non-performance including non-attendance at board meetings, will not be eligible to be placed on the ballot for two consecutive seasons
• The election chairperson & current board president (see below) will verify that no person on the ballot is ineligible for election to the board
SECTION 4
Election Procedure
An election Chairperson will be nominated by the League President and confirmed by the entire board (more than 50% disagreement with the nomination will necessitate a second nomination)
• The appointed chairperson can be neither a present board member nor a nominee for a board position in the next term.
• All voting members will print and sign their names to receive a ballot in a voter log book
• The chairperson will verify the eligibility of each vote cast/received with the league Secretary from a list of eligible voters maintained by the league Secretary
• Each eligible member may cast one vote
• The chairperson will count the ballots when the time for the election has ended
• The chairperson will provide the outcome of the election to the Information Officer
• The Information Officer will announce the current slate of officers in the same manner that the election information was disseminated within 72 hours.(see above)
• The newly elected board will begin their term of office at the October board meeting.
• The new board meets to elect officers from among its number (required). At a minimum, the officers are: president, vice president, treasurer, secretary, player agent, safety officer and coaching coordinator.
• The new Board establishes their meeting dates for their 12 month term at the October Board of Directors meeting.
ARTICLE VII - DUTIES AND POWERS OF THE BOARD
The management of the property and all affairs of the local league shall be vested in the Board of Directors. Uniforms, equipment, and any assets belonging to the local league, cannot be used for non-Little League activities, or in any game or tournament not specifically approved by Little League International. The Charter Committee also reserves the right to suspend or revoke the local Little League’s charter for such violations. Any utilization of local league resources will require prior approval by a vote of the local board. Issues of liability to the local league and any costs associated with the utilization will be resolved prior to granting permission to any non-league organization.
Little League Baseball International Headquarters reserves the right to require a league to remove any officer who does not carry out the terms of charter application. Serious violation can result in loss of the league's charter by action of the Charter Committee in Williamsport, Pennsylvania.
SECTION 1
Code Of Ethics. Each member of the board will sign the Code of Ethics (Attachment A) prior to beginning their term as a director. Any elected director who refuses to sign the Code of Ethics has IN EFFECT vacated their position in refusing to do so. They may not vote in any matter before the board. A replacement may be acquired through the approved methods noted below.
Newly elected Board members will be provided with a review of the League Charter, a current LLI Operating Manual, copy of the constitution, Financial Status of the League and Liability Insurance as it relates to being a member of the board
SECTION 2
Appointments. The Board of Directors may appoint such other officers or agents as it may deem necessary or desirable, and may prescribe the powers and duties of each. Appointed officers or agents shall have no vote on actions taken by the Board of Directors unless such individuals have been elected to the Board by the membership or have been elected to fill a vacancy on the Board.
SECTION 3
Expectations of the members of the Board of Directors
1. Attendance at Monthly Board Meetings especially during the playing season
2. Mandatory participation in a minimum of one committee & other committees as assigned
3. Make themselves available to assist with all league activities such as opening and closing day ceremonies, sign ups etc
4. Utilize & respect Parliamentary Procedure for Meetings
5. Satisfy the requirements contained in the Job Description associated with the board position held
6. Hold other directors accountable for their performance
SECTION 4
Accountability for Board Members
1. Any board member, who has three (3) consecutive unexcused absences from board meetings must be re-voted onto the board at the next board meeting they attend, by more than 50% of the voting board members. An excused absence from a board meeting is granted by providing advance notice of an absence & reason for the absence to the entire board. Any notification of an absence that does not possess BOTH expectations will be considered an unexcused absence. Voting privileges for that member are rescinded until the board reinstates the member. This vote for reinstatement cannot be taken electronically.
2. Any board member who resigns without a reasonable justification & the approval of more than 50% of the board will be ineligible to serve on the board for two years
3. Any board member who misses 50% of annual board meeting is not eligible to serve on the board the following year and cannot be placed on the ballot for election.
4. After a board member misses their 4th meeting during their term of service, they have forfeited their voting privileges for their remainder of their term and their name cannot be placed on the ballot for the following year.
SECTION 5
DIRECTORS DUTIES
PRESIDENT
• The president is elected by, and is accountable to, the local league Board of Directors.
• The president has the ability to oversee the affairs of all elements of the league but may not act unilaterally in matters that require board approval.
• The president selects and appoints managers, coaches, umpires and committees.
• No person becomes a manager, coach, umpire or committee member without the approval of the president except as directed by the constitution.
• All coaching and managerial appointments are subject to final approval by the local league's board of directors.
• The president is the officer with whom Little League International maintains contact.
• The president represents the league in the District organization.
• The president must know the regulations under which Little League operates and in authorizing the annual application for charter, binds all members of the league to faithfully observe the regulations.
• The president should personify the best public image in reflection to the community at large.
• The president presides at league meetings, and assumes full responsibility for the operation of the local league. The president receives all mail, supplies and other communications from the Little League Headquarters.
• A president may manage, coach or umpire, provided he/she does not serve on the protest committee,
• Per LL International, the president may not serve as tournament team manager or coach. Exceptions are noted in the LL Operating Manual.
• The president must see to it that league personnel are properly briefed on all phases of rules, regulations and polies of Little League.
Vice-President
• Perform the duties of the President in the absence or disability of the President, provided he or she is authorized by the President or Board so to act. When so acting, the Vice President shall have all the powers of that office.
• Perform such duties as from time to time may be assigned by the Board of Directors or by the President.
• Will act as the Sergeant at Arms for Board Meetings maintaining the integrity of the meetings by ensuring that parliamentary procedures are followed.
• Will assume the duties of any member of the board who resigns until that position can be filled.
Player Agent
• The player agent must not manage, coach or umpire in the division over which he/she has authority unless the local league has received explicit written permission to allow this from Little League International
• The role of the Player Agent is second only to the Presidency of the league
• The Player Agent’s desired objective is to provide good balance among the teams in the league at every level. Where there is an imbalance, the Player Agent will bring to the entire board a plan for correcting the imbalance.
• All policies and procedures regarding player movement in the Operating Manual will be strictly adhered to.
• Conducts annual tryouts
• Is in charge of the player selection process known as “the draft”
• Assists the president in checking birth records and eligibility of players
• Establishes and maintains the eligibility of playing personnel
• Supervises and coordinates the transfer of players to or from the Minor & Major Leagues according to provisions of the regulations of Little League Baseball.
• Shall determine the length of time an injured player is unable to play and if the player will miss 50% of the season, another eligible player will take the injured players place on the roster
Treasurer
• Perform such duties as are herein set forth and such other duties as are customarily incident to the Office of Treasurer or may be assigned by the Board of Directors.
• Receive all monies and securities, and deposit same in a depository approved by the Board of Directors.
• Keep records for the receipt and disbursement of all monies and securities of CLL
• Approve all payments from allotted funds and draw checks therefore in agreement with policies established in advance of such actions by the Board of Directors.
• Prepare an annual budget, for submission to the Board of Directors and Membership.
• Prepare an annual financial report for submission to the Board of Directors and Membership.
Secretary
• The secretary maintains a register of all members
• Records the minutes of board of directors and any other league function meetings and provides them to the Information Officer to be posted on the league website.
• Is responsible for sending out notice of Board meetings to Board members and the membership.
• Maintains an ongoing record of league's activities.
• Conduct all correspondence not otherwise specifically delegated in connection with said meetings
• Shall be responsible for the reading of minutes from prior meeting at the beginning of the subsequent meeting.
Vice President of Junior/Seniors/Majors/Minors/Peewee/Tee Ball
This board member is responsible for the efficient running of the divisions under their direction
• Meet with all managers and coaches at the beginning of the season to discuss & establish the local rules for that division.
• Work with the Secretary & Player Agent to ensure that rosters are at appropriate numeric and competitive levels
• Attend one game every two weeks of the season to observe the behavior of all participants
• Field any and all complaints concerning coaches and parents and forward to the Code of Con duct Committee for further action.
• Work with the Equipment Director to ensure that all of the teams equipment needs are met
• Hold an end of season meeting with managers and coaches to review the performance in the division
• Prior to the last game of the season distributes manager evaluations forms to parents to acquire feedback on the managers of the respective teams. This information will be forwarded to the Coaching Coordinator for review.
• Make certain that all Little League International and Capitol Little League local rules are being followed
Buildings Director
• Responsible for evaluating the condition of structures in the Capitol complex or other Capitol field locations including dugouts, concession stand, meeting room above the concession stand, bathrooms, storage area and any temporary storage units on the grounds.
• Will provide information to the entire board on the needs for maintenance of those buildings
• Responsible for acquiring estimates on needed repairs for those buildings by outside contractors
• Any work done by an outside contractor will be competitively bid with a minimum of three estimates
• Will organize work crews to accomplish tasks not requiring outside contractors
• Will provide the board with time frames for the accomplishment of repairs, remodeling etc.
• No nepotism or favoritism will be involved in choosing potential outside contractors.
• Will work with Fields Director and Safety Officer to complete Facilities Survey prior to try-outs
Fields Director
• Responsible for the care & maintenance of all fields under the purview of Capitol Little League with the exception of fields rented/leased from other entities i.e. (New Castle County)
• Will provide information to the entire board on the needs for maintenance of any fields that Capitol Little League utilizes
• Will contact New Castle County government to make them aware of any field issues brought to his/her attention on NCC fields
• Will monitor contractor(s) work on all Capitol fields and report back to the board any deficiencies in their work
• Will immediately report to the board any unsafe field conditions and develop a plan to address those concerns.
• Will present a budget for field care to the board prior to the January board meeting.
• Will acquire estimates for any work to be done by outside contractors
• Will organize work crews to accomplish tasks not requiring outside contractors
• No nepotism or favoritism will be involved in choosing potential outside contractors.
• Will work with Buildings Director and Safety Officer to complete Facilities Survey prior to try-outs
Safety Officer
• Be responsible to create awareness, through education and information, of the opportunities to provide a safer environment for children and all participants of Little League.
• Develop and implement a plan for increasing safety of activities, equipment and facilities through education, compliance and reporting.
• Ensure that all members who have “regular and routine access” to players have completed the volunteer background check
In order to implement a safety plan using education, compliance and reporting, the following suggestions may be utilized by the Safety Officer:
(1) Education - Should facilitate meetings and distribute information among participants including players, managers, coaches, umpires, league officials, parents, guardians and other volunteers.
(2) Compliance - Should promote safety compliance leadership by increasing awareness of the safety opportunities that arise from these responsibilities.
(3) Reporting - Define a process to assure that incidents are recorded, information is sent to league/district and national offices, and follow-up information on medical and other data is forwarded as available.
Information Officer
• The information officer manages the league's official home page
• Manages the online registration process and ensures that league rosters are maintained on the site,
• Assigns administrative rights to league volunteers and teams,
• Ensures that league news and scores are updated on a regular basis,
• Collects, posts and distributes important information on League activities including direct dissemination of fund-raising and sponsor activities to Little League International, district, public, league members and media,
• Serves as primary contact person for Little League and active.com regarding optimizing use of the Internet for league administration and for distributing information to league members and to Little League International
• Displays enthusiasm for using the Internet for league administration, for sharing information and for creating a more enjoyable and efficient Little League experience.
• Responsible for disseminating information to membership regarding elections
• Responsible for posting minutes from monthly Board Meetings on the league website
Umpire in Chief (UIC)
• Provides Umpire Training
• Schedules Umpires
Fundraising Director
• Solicits and secures local sponsorships to support league operations
• Collects and reviews sponsorship and fundraising opportunities
• Organizes and implements approved league fundraising activities
• Coordinates participation in fundraising activities
• Maintains records of monies secured through sponsorship and fundraising initiatives
Coaching Coordinator
• Represents coaches/managers in league;
• Presents a coach/manager training budget to the board;
• Orders and distributes training materials to players, coaches and managers;
• Coordinates mini-clinics as necessary;
Article VIII-BOARD MEETINGS
SECTION 1
Board Agenda & Voting
1. Consistent monthly meetings (minimum of 12 meetings per year, one meeting per month) of the Board of Directors shall be held following the Annual Meeting and on such days & times thereafter as shall be determined by the Board.
2. Agenda’s will follow the seasonal agendas in the Hometown LL format with whatever local additions are needed. http://www.littleleague.org/Assets/forms_pubs/asap/HometownPublication2012.pdf
3. Agendas developed and distributed at least two weeks in advance of the meeting
4. Establish a Parliamentary Procedure for Meetings
SECTION 2
Board Meeting Structure
All regularly scheduled & Special Board Meetings will abide by the following Parliamentary Procedures conducted in accordance with Roberts Rules of Order:
• Roll Call/Attendance
• Determination of Quorum
• Reading of Minutes
• Report of Directors
• Report of Committees
• Old Business
• New Business
• Announcements
• Adjournment
SECTION 3
Voting Guidelines
a) 50% or more of existing members (in the event of board vacancies) of the Board of Directors shall constitute a quorum for the transaction of business. If a quorum is not present, no business shall be conducted. (This Guideline will be implemented following the 2013 board elections.)
b) Only members of the Board of Directors may make motions and vote at meetings of the Board of Directors.
c) The president may vote on any matter before the board as long as voting will not constitute a conflict of interest on the issue.
d) Any board members request for a closed vote, private ballots, will be granted and honored by the entire board. All matters involving any potential discipline of a board member or any regular member (adult or player), will be made via closed (ballot) vote. Such requests are NOT debatable.
e) The board may vote to conduct business via electronic means as long as a majority of the members believe that the issue is a crisis and therefore requires an electronic vote. If more than 50% of the directors do not approve of a vote, no vote can be held as no quorum exists. Any matters not deemed a crisis will be tabled until the next regularly scheduled meeting or a Special Board meeting. Electronic votes are not to be used in the place of thoughtful planning.
f) Time sensitive matters may be decided by a majority via electronic means provided all voting members are notified at their last recorded address. No results are valid unless more than 50% of the directors have voted on the issue. A time frame for the completion voting will be set for the issue and honored. The resulting vote tally will be included in the next regularly scheduled meeting minutes.
g) No emergency ballot will be valid for any proposed expense over $500. Any expense over that amount must be held in either regularly scheduled meeting or a Special Board meeting.
h) Proxy voting is not permitted. A Director must be physically present to vote on any motion at a regularly scheduled or Special Board Meeting.
I) The President or any four (4) members of the board, whenever they deem it advisable, shall issue a call for a Special Board Meeting. In the case of a Special Board Meeting(s), such notice shall include the purpose of the meeting and no matters not so stated may be acted upon at the meeting. Notice will be made 72 hours prior to the scheduled Special Board meeting.
ARTICLE IX-COMMITTEE STRUCTURE
SECTION 1
It is mandatory that each member of the board serve on at least one committee. Committee membership will be in the area of the board members responsibility. However, board members may volunteer to serve on additional committees unless the board votes against membership by a majority of the board. If there are any ongoing conflicts between committee members the president or vice president will resolve the conflict. Committees will meet on a monthly basis. Each chairperson of a committee will report out to the entire board the agenda, plans and actions of the committee that will require approval or a vote by the entire board.
SECTION 2
The Board of Directors shall have the power to appoint such standing committees as it shall determine appropriate and to delegate such powers to them as the Board shall deem advisable and which it may properly delegate.
SECTION 3
Code of Conduct & Sportsmanship Committee. The Code of Conduct & Sportsmanship Committee will be comprised of the following Directors: President, Vice President, Secretary, Player Agent & VP of the division in which the event occurred. If the incident is primarily a complaint against an Umpire, the Umpire in Chief will be a part of the committee in addition to the Division VP.
No member of this committee may serve to review any incident which involves a friend, acquaintance or family member where the appearance of a conflict of interest may exist. Members of this committee shall recuse themselves in the case of any conflicts and the president will appoint another Director to serve in their place.
This committee will be responsible for requesting & receiving reports of any incidents or behavior on the part of any member of the league (players, coaches, board members and umpires), that is allegedly contrary to the letter or spirit of the CLL’s Code of Conduct. This committee must meet in person within 48 hours of receiving any complaint in which the safety of any member was at issue.
SECTION 4
Membership & Recruitment Committee. The Membership Committee consists of a minimum of the following Directors: Player Agent, Secretary. VP Tee Ball/Peewee, VP Jr/Sr & Information Officer. The Committee shall develop plans for Spring and Fall sign up, establish procedures for sign ups and make certain that sign-ups are adequately staffed to meet the needs of the membership. Committee membership will be open to other appointed Regular Members or volunteering board members.
SECTION 5
Events & Tournament Committee. The Membership Committee consists of a minimum of three (3) Directors. The Members of the Committee will include: President, Umpire in Chief, Concessions Manager. The Events Committee is responsible for organizing and executing plans for Opening & Closing Day ceremonies, any tournament held at Capitol LL or any event which may occur on CLL grounds & involve our membership. Committee membership will be open to other appointed Regular Members or volunteering board members.
SECTION 6
Finance & Fundraising Committee. The Finance Committee consists of a minimum of the following Directors: Fundraising Coordinator, Treasurer & Vice President. The President shall be an ex-officio member of the Committee. The Committee shall investigate ways and means of financing the Local League including team sponsorships and submit recommendations to the entire board for approval. They will develop a budget for the league and a long term plan for the fiscal stability of CLL.
SECTION 7
Building, Grounds and Property Committee. The Building, Grounds and Property Committee consists of a minimum of the following Directors: Building Director, Fields Director & Safety Officer. The Committee shall be responsible primarily for grounds and building of the league. The will provide & initiate recommendations for maintenance, repair and improvements on CLL facilities. If there are issues with other fields or facilities used by the membership for league functions, they will work with the person in charge of those facilities to remediate any issues. They will determine the need for labor on the various facilities and provide recommendation, estimates and plans for the facilities. Any safety issues for the above noted facilities will be the responsibility of this committee to report to the entire board and develop a plan for remediation. Committee membership will be open to other appointed Regular Members or volunteering board members.
SECTION 8
Uniform and Equipment Committee
The Uniform and Equipment Committee consists of a minimum of the following Directors: Equipment Director, Coaching Coordinator, VP of Majors. This committee provides the uniforms and player equipment required to operate league teams. These include uniforms, hats, balls, catcher’s gear, and bats etc. The committee selects, purchases, and distributes the uniforms and equipment at least 2 weeks prior to the first game. The committee will provide the Finance committee with a budget for providing equipment for the league for the season including all-star uniforms etc.
SECTION 9
Protest Committee
The protest committee will be comprised of the: Umpire in Chief, President, and VP of the Division in which the protest originated. The protest committee will receive all protests within 24 hours of the conclusion of the game in question, in writing. . Those not received in that time frame will be rejected. All procedures for protesting a game according the LL rulebook must be followed or the protest will be rejected. The Protest Committee will provide a ruling on the protest within 48 hours of the protests receipt.
ARTICLE X - AFFILIATION
SECTION 1
Charter. The Local League shall annually apply for a charter from Little League Baseball, Incorporated, and shall do all things neces¬sary to obtain and maintain such charter. The Local League shall devote its entire energies to the activities authorized by such charter and it shall not be affiliated with any other program or organization or operate any other program.
SECTION 2
Rules and Regulations. The Official Playing Rules and Regulations as published by Little League Baseball, Incorporated, Williamsport, Pennsylvania, shall be binding on this Local League.
SECTION 3
Local Rules, Ground Rules and/or Bylaws. The local rules, ground rules and/or bylaws of this Local League shall be adopted by the entire Board of Directors at a meeting to be held not less than one month previous to the first scheduled game of the season, but shall in no way conflict with the Rules, Regulations and Policies of Little League Baseball, Incorporated, nor shall they conflict with this Constitution. The local rules, ground rules and/or bylaws of this Local League shall expire at the end of each fiscal year, and are not considered part of this Constitution. (See Article XI, Section 7 for fiscal year of this league.)
ARTICLE XI - FINANCIAL AND ACCOUNTING
SECTION 1
Authority. The Board of Directors shall decide all matters pertaining to the finances of the Local League and it shall place all income including Auxiliary funds, in a common league treasury, directing the expenditure of funds in such manner as will give no individual or team an advantage over those in competition with such individual or team.
SECTION 2
Contributions. The Board shall not permit the contribution of funds or property to individual teams but shall solicit funds for the common treasury of the Local League, thereby to discourage favoritism among teams and to endeavor to equalize the benefits of the Local League.
SECTION 3
Solicitations. The Board shall not permit the solicitation of funds in the name of Little League Baseball, Incorporated unless all of the funds so raised be placed in the Local League treasury.
SECTION 4
Disbursement of Funds. The Board shall not permit the disbursement of Local League funds for other than the conduct of Little League activities in accordance with the rules, regulations and policies of Little League Baseball, Incorporated. All disbursements shall be made by check. All checks shall be signed by the Local League Treasurer and such other officer or officers or person or persons as the Board of Directors shall determine. Any expenditure over $250 must be signed by both the league President and Vice-President, Expenditures under $250 may be signed by either the league President or Vice-President.
SECTION 5
Compensation. No Director, Officer or Member of the Local League shall receive, directly or indirectly any salary, compensation or emolument from the Local League for services rendered as Director, Officer or Member.
SECTION 6
Fiscal year. The fiscal year of the Local League shall begin on October 1 and shall end on September 30.
SECTION 7
Distribution of Property upon Dissolution. Upon dissolution of the Local League and after all outstanding debts and claims have been satisfied, the Members shall direct the remaining property of the Local League to another Federally Incorporated entity which maintains the same objectives as set forth in Article II of this Constitution, which are or may be entitled to exemption under Section 501-(c)-(3) of the Internal Revenue Code or any future corresponding provision.
ARTICLE XII - AMENDMENTS
This Constitution may be amended, repealed or altered in whole or in part by a majority vote of the league membership at any duly organized meeting of the Members (Annual or Special meeting) possessing a quorum (20% of league membership), provided notice of the proposed change meets the criteria for meeting notices noted above. Draft of all proposed amendments shall be submitted to Little League Baseball, Incorporated, for approval before implementation.
This Constitution was approved by Capitol Little League on (date).
President’s Name (Print)
President’s Signature ____________(date).
Little League ID No.
Federal ID No. (if available)
State ID No. (if available)
Little League Baseball, Incorporated does not limit participation in its activities on the basis of disability, race, creed, color, national origin, gender, sexual preference or religious preference.