Website Manager

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Section 4:  Games

 

It is finally time to talk about game day.  As Team Manager you are responsible for communicating with your team about upcoming games/tournaments and bringing the necessary credentials for the team to each game.  If you are not going to be available at a particular game, please make sure you make arrangements for someone else to cover your responsibilities.

 

Uniform colors – typically home teams wear the lighter color (for Phoenix Premier this is White) and away teams wear their darker color (for us this is Black).  This changes occasionally, so check the AYSA website to see if any guidance is provided in the league or tournament rules. 

 

League Game Responsibilities

 

The Team Manager has the following responsibilities for League games

  • A few days prior to the game, notify your team about the game details.  Game details include:
    • Game time
    • Location – including address and possibly a link to a map for the field location
    • Field number
    • What time to arrive ready to play (most coaches typically want players at the field 45 minutes prior to game time)
    • Uniform color
    • What side of the field you will be sitting on (based on whether the team is home or away)
    • Reminder to have your players always bring both uniform colors to each game.  There are times when there is a uniform color conflict with the opposing team and it is important to have both uniforms available in case a change has to be made.
  • Print out the game card from GotSoccer
    • The home team has the responsibility for providing the official game card that is presented to the referee at the game.  While you are only officially responsible for providing the game card for home games, it is good to print the game card for every game…just in case.
    • The following steps identify how to find the game card :
      • Click on the appropriate event (either Premier, State, or Open League) in your GotSoccer events list.
      • Across the top there will be a tab that says “Schedule”.  Click on that tab and the game schedule will appear.
      • On the left side of each game a PDF icon will appear.  The PDF represents the official game card.  Click on the PDF to open the game card.
      • Print the game card and bring it to the game.
  • Bring the player passes to the game.  The official player passes are used by referees to check in players for each game.  If a player does not have a player pass, they will not be allowed to play.
  • If you are playing in the Open League for home games, be sure money is available to pay the referees. 
    • This applies to home games in the Port of Subs Open League only.
    • Note - referee fees for Premier and Stage league games are paid by your league registration fees and nothing will be paid at the field. 
    • We are responsible for coordinating and paying referees for our home games.  The team Treasurer has the responsibility for paying the referees at each home game.  The team treasurer should either bring money to each game for the referees or provide the money to a designee. 
  • Following the game, collect the game card and call in the score.
    • The home team is responsible for calling in the score to GotSoccer. Directions for calling in the score are provided on the game card.  This is an automated process that takes only about 1 minute.
    • Game cards for Open League should be kept in the team notebook in case any questions are asked.  Game cards for Premier and State League should be faxed to the AYSA office so they have an official record of the results. Instructions for this are provided either on the game card or on the AYSA league website. 
    • Game results must be reported in a timely manner.  AYSA will set a deadline for when results must be reported and if a home team doesn’t report by the deadline (usually Tuesday after the game is played) the game will be recorded as a forfeit for the home team. 

 

Tournament Responsibilities

 

The Team Manager has the following responsibilities for Tournaments:

 

  • Once a team is scheduled for a tournament it is important to let your teams know what that might mean.  Most tournaments are played on Friday, Saturday and Sunday.  With local tournaments, there is the possibility of a Friday night game.  It is important that families block out the entire weekend of a tournament weekend (Friday night, all day Saturday, and all day Sunday). 
  • Tournament schedules typically come out about 1 week before the tournament begins.  Once the schedule comes out, provide your team the game schedule for the tournament and a link to the official tournament schedule.
  • A few days prior to the tournament, notify your team about the tournament details.  Tournament Game details include:
    • Game time
    • Location – including address and possibly a link to a map for the field location
    • Field number
    • What time to arrive ready to go at the game (most coaches typically want players at the field 45 minutes prior to game time)
    • Uniform color
    • What side of the field you will be sitting on (based on whether the team is home or away)
    • Reminder to have players always bring both uniform colors to each game.  There are times when there is a uniform color conflict with the opposing team and it is important to have both uniforms available in case a change has to be made.
  • Check-in the team for the tournament.  Most tournaments typically have check-in on a weeknight prior to the tournament.  Be sure you know when and where that check-in will occur.  At check-in, the tournament officials will review the team paperwork to be sure that each player is properly registered.  You will need to bring your team notebook and player passes.  Prior to check-in, make sure everything is in alphabetical order.  They will review:
    • Player passes
    • AYSA Membership Forms
    • You may or may not be asked to provide a roster or copies of birth certificates.  Be sure to review the tournament website for check-in requirements prior to attending check-in
  • Check in the team for each game during the tournament.  Check-in procedures for each game can vary by tournament.  In some cases the check-in is at the field while other times check-in occurs at a centralized tent.  Sometimes the players much accompany you to check in and other times they do not.  Verify check-in procedures on the tournament website so you are aware of which method is being used.  Check-in at a centralized tent typically takes a little longer, so be sure to plan ahead.  If this method is used, check the team in once everyone arrives so that warm up does not have to be interrupted for check-in.  Be sure you have the team notebook and player passes for each game.

 

Out-of-State Tournaments

If you team is travelling to an out-of-state tournament there are a couple of additional steps to take.

  • Review the AYSA Travel Policy – the AYSA travel policy will identify the process for going to an out-of-state tournament.  It can be found on the AYSA website.  They have made the process pretty easy.
  • Apply for out of state travel with AYSA – this can be done via your GotSoccer account.  There is a $25 fee to obtain your permission to travel. This lets the tournament know that the state association is aware you are travelling.
  • Verify that each player’s AYSA Membership Form and Medical Release forms have been notarized.
  • Verify the tournament requirements for hotel reservations.  As Team Manager you can solicit help from other families with assistance making hotel/travel arrangements for the team.  However, make sure you know what the rules are about where you can stay.  Many tournaments are called “Stay and Play” tournaments and require teams to stay at specific hotels.  This information is usually very visible on the tournament website.
  • The team will be responsible for coach’s travel expenses.  Be sure to work with your team treasurer to account for the travel expenses in your budget.