BY‑LAWS OF THE UXBRIDGE BASEBALL ASSOCIATION You can download the file here UBA By-Laws
1. This organization is organized exclusively for charitable purposes within the meaning of section 501(c)(3) of the Internal Revenue Code.
2. The board will govern in all matters pertaining to the Uxbridge Baseball Association.
3. The Uxbridge Baseball Association is a non-profit organization whose mission is to provide an environment for kids that promotes their enjoyment, appreciation and understanding of the game of baseball. We strive to develop the kids as both players and people in a positive, age appropriate manner. We respect the competitive nature of baseball, but will treat individual and team success and failure as a vehicle for growth and development.
4. The board will consist of 15 people.
5. No member may receive any financial remuneration for his or her services as a member of the board.
6. The association will not be involved in politics and no association funds will be used for any political purposes.
7. The board will meet each October to elect a Chairman, Vice‑Chairman, Secretary, Player Agent, and Treasurer.
8. The Chairman will preside over each meeting, in his absence the Vice‑Chairman will preside.
9. The board will meet each month. The Chairman will be empowered to call a meeting at any time to conduct any business relating to the association. Any 4 members of the board may petition the Chairman to call a meeting. The Chairman must then call a meeting within 2 weeks of his receipt of the petition, notifying the board members of the reason for the meeting. The first order of business at that meeting will be to address the terms of the petition.
10. Seven members of the board must be present for any meeting to be valid.
11. A Simple Majority of the members present is needed to pass any motion. (Exception: see clause #17)
12. The board will call a meeting of all association members (managers, coaches, umpires) each March and September. The board may also call a meeting for all association members when it feels it is necessary.
13. When the association members are asked to vote on any matter, each team will have 2 votes, any board member not associated with any team will have 1 vote and any umpire approved by the board will have 1 vote. No member will be allowed to have more than one vote.
14. The current board members will serve for the following terms:
15. If a member resigns, the board must appoint someone to serve out the resigning member's term.
16. Beginning in September 1997 and each September thereafter, the association members will elect 5 people to serve on the board for a 3-year term using the voting procedure previously described. The Chairman will accept nominations for the election and in order to be placed on the ballot, a person must be nominated and seconded. The top 5 vote getters will be elected to the board. In case of a tie, another vote will be taken, and only the tied vote getters will be placed on this ballot.
17. If any board member misses 3 consecutive regular monthly meetings, a motion may be made at the next regular monthly meeting to remove that person from the board. The person that the motion concerns will lose his right to vote on that motion. This motion can only be made if at least 10 members (excluding the person the motion concerns) are present. In order to carry the motion 8 votes are needed.
18. The Treasurer will submit an annual financial report to the board members at the regular monthly meeting in October.
19. Upon the winding up and dissolution of this unincorporated association, the debts and obligations of the association will be paid by the Treasurer. The remaining assets shall be distributed with the Board’s approval to a nonprofit fund, foundation, or corporation, based within the Town of Uxbridge, which is organized and operated exclusively for charitable, educational, religious and/or scientific purposes and which has established its tax-exempt status under section 501(c)(3) of the Internal Revenue Code.
20. Notwithstanding any other provision of these articles, the unincorporated association shall not carry on any other activities not permitted to be carried on (a) by an organization exempt from Federal income tax under section 501(c)(3) of the Internal Revenue Code of 1954 (or the corresponding provision of any future United States Internal Revenue law) or (b) by an organization contributions to which are deductible under section 170(c)(2) of the Internal Revenue Code of 1954 (or the corresponding provision of any future United States Internal Revenue law).
21. These By‑Laws may be amended only at a meeting of all association members present at that meeting. Any amendment must carry a 2/3 majority using the voting procedure previously described.
Date Adopted: January 1, 1990, Rev. September 17, 1997, March 2001, January 2007, March 2009, March 18, 2010
Signed by Chairman Vice-Chairman
Secretary Player Agent
Treasurer