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Rosewood Athletic Association

News Detail

4

Feb, 2019

RAA CONSTITUTION & BYLAWS


 ROSEWOOD ATHLETIC

 ASSOCIATION

CONSTITUTION AND BY-LAWS

A NON-PROFIT CORPORATION

FOUNDED 15-APRIL-2014





CONTENTS

ARTICLE 1                 NAME

ARTICLE 2                 DURATION

ARTICLE 3                 PURPOSE

ARTICLE 4                 AFFILIATION

ARTICLE 5                 POLICIES

ARTICLE 6                 BOARD OF MEMBERS

ARTICLE 7                 BOARD MEETINGS

ARTICLE 8                 AMENDING THE CONSTITUTION

ARTICLE 9                 OFFICER AND BOARD MEMBER ELECTIONS

ARTICLE 10               STANDING ON SPECIAL COMMITTEES

ARTICLE 11               COMPLAINTS

ARTICLE 12               MISCONDUCT, OFFENSES AND PENALTIES

ARTICLE 13               COACHES

ARTICLE 14               DISSOLUTION OF THE ORGANIZATION

ARTICLE 15               ORGANIZATION OFFICIAL COLORS/LOGOS/SEALS

ARTICLE 16               MISCELLANEOUS

ARTICLE 17               PARENT COMMITTEE


ARTICLE 1 – NAME

SECTION 1: The legal name of this organization shall be Rosewood Athletic Association and is hereafter referred to as RAA. The organization will conduct its non-legal business as Rosewood Athletic Association.

SECTION 2: The mailing address of the organization shall be

                        Rosewood Athletic Association

                        PO Box 567

                        Goldsboro, NC 27533

All official U.S. postal services concerning the organization are to be conducted through this address. Only the current secretary and/or any other appointed board member is to hold the keys to this postal box.

SECTION 3: The physical address of the organization shall be

                        Rosewood Athletic Association

                        129 Charlie Braswell Road

                        Goldsboro, NC 27530

All other future land purchases physical addresses are to be listed in this subsection upon final closings and/or deed transfers.

ARTICLE 2 – DURATION

The period of duration of RAA shall be perpetual.

ARTICLE 3 – PURPOSE

SECTION 1: The Rosewood Athletic Association (RAA) is a non-profit 501 (c) 3 volunteer organization dedicated to providing recreational facilities and sporting opportunities for the youth of the Rosewood community. RAA is a non-governmental agency. RAA does not report to, nor is it part of any township agency.

SECTION 2: RAA will engage in fundraising activities to support meaningful endeavors impacting Rosewood youth sports activities to include but not limited to: the upkeep and improvement of recreational facilities, providing sporting opportunities for the youth, providing recreational opportunities for the youth that may not involve sports, and the operation of concessions.

SECTION 3: The primary purpose of the organization shall be to develop, promote, and execute a variety of sporting and recreational activities for individuals within the community boundaries. The overarching goal of the organization is to develop within our children the following:  leadership, good sportsmanship, loyalty, courage, honesty, and teamwork. The goal is to enable the children to become strong, confident, healthy, and to develop a sense of teamwork.      

  1. To achieve this purpose, RAA will provide a yearly evaluation of its programs to be conducted in the winter off season no later than December 1st of each year. If for any reason changes are to be made, it will be the Board Members responsibility to ensure that this purpose is upheld to the highest standards. All Board Members shall bear in mind that the attainment of exceptional athletic skills and the winning of games are secondary while the molding of future citizens is of prime importance.

    ARTICLE 4 – AFFILIATION

    SECTION 1: RAA will be affiliated with the following conferences and organizations.

    1. Tar Heel League Baseball
    2. Babe Ruth Baseball
    3. Babe Ruth Softball
    4. Neuse River Youth
    5. Johnston County Athletic Association (volleyball & girls basketball)
    6. Johnston County Youth Football League
    7. Family Y Soccer

      SECTION 2: It is understood that all conferences and/or affiliations may change and vary from year to year due to the nature of organizations dissolving or the implementation of new organizations that may better fit the purpose and scoop of RAA. Therefore, all conferences and/or affiliations that are not listed in Article 4, Section 1 must be voted on by the organizations Board Members as soon as the need arises. This vote will take place at a regular scheduled Board Member meeting. The affiliation(s) must receive a 2/3 majority vote to be amended into the by-laws. All affiliations with this organization must meet and correspond with the above stated purpose of this organization as stated in Article 3, Section 3.

      ARTICLE 5 – POLICIES

      SECTION 1: This organization shall be noncommercial, nonsectarian, and nonpartisan. This organization shall not endorse a commercial enterprise unless that commercial enterprise is a sponsor and provides goods and/or services benefiting the organization. The name of the organization and the names of any Board Members in their official capacities shall not be used in any connection with a commercial concern or with partisan interest, and for any purpose other than the regular work of the organization.

      SECTION 2: Because of its non-profit status, this organization shall apply for a North Carolina state sales tax exemption annually.

      SECTION 3: No Board Member shall use this organization for personal gain.

      SECTION 4: Any individual involved in any capacity as a representative of RAA, whether as a coach, board member, or contractor hired for work is subject to an investigative criminal background check.

      ARTICLE 6 – BOARD MEMBERS

      SECTION 1: RAA shall have a twelve (12) member board, hereafter referred to as “The Board.” The Board shall consist of four (4) officer(s) positions, five (5) board members positions, one (1) community church leader, one (1) non-member, and one (1) parent committee member.

    8. Officers positions shall consist of:
      1. President
      2. Vice-President
      3. Secretary
      4. Treasurer
  1. In order to be eligible to hold any Board Member positions or to cast a vote for any Board Member, an individual must have attended at least 40% of the regularly scheduled monthly RAA business meetings.
  2. Board members are elected in November of each year. The time frame that will be used for the attendance will begin in December and continued through November. Therefore, the count will begin anew in December after elections and will continue until the following November when elections are held.

    SECTION 2: The duties of the officers shall consist of the following:

  3. President: The President shall preside at all meetings of the organization. The President will share duties with the Vice-President as being a member of all committees. The President along with any other board member(s) shall be the representative at all legal proceedings. The President will appoint and oversee all sport and recreational Directors and their duties. The President will act as the contact agent which is on file in the North Carolina Secretary of State Office. If there is a tie vote during a board meeting, the President shall cast the deciding vote. This is the only time that the President will vote on any issue for it is understood that President is non-bias.
  4. Vice President: The Vice-President shall act as an aide to the President and shall perform the duties of the President in his/her absence. The Vice-President will share duties with the President as being a member of all committees. Along with the President and any other board member(s) shall be the representative at all legal proceedings.
  5. Secretary: The Secretary shall keep records of all meetings of the organization as well as all attendance records. The Secretary will assist the Treasurer if needed. The Secretary will send out all mailings of the minutes to those deemed appropriate. It is the duty of the Secretary to annually update RAA By-laws in December of each year and to provide an updated copy in January of each year to be posted on the website, given to all Board Members, and all those in attendance of the monthly meetings. Also, the Secretary will ensure that each coach, parent, and player has a copy of the By-laws when requested. The Secretary will assist the Treasurer with counting of election ballots in a secure area. The Secretary shall keep a copy of all signed forms and agreement of coaches and board members per Article 13 Section 9 and Article 6 Section 6d. The Secretary shall also keep records of all Facilities Use Agreements per Article 16 Section 1.
  6. Treasurer: The Treasurer shall assist the organization’s professional accountant. The Treasurer shall prepare all yearly proposed budgets to be presented to The Board for approval. The Treasurer shall receive all necessary funds and monies of the organization and shall collect fees for facility use by other organizations per Article 16 Section 2. The Treasurer shall keep an accurate record of the receipts to turn into the accountant and present said receipts at each monthly meeting. The Treasurer shall give authorization to the accountant to pay out funds and may approve any routine emergency or critical expenditures of less than $100.00. If the Treasurer is unable to approve the above mention expense, at least one Officer and two Board Members must approve. The Treasurer must receive a Treasurer’s report from the hired accountant and present that report to the board at the monthly schedule meeting and must be able to provide reports and all records of reports at any given time to any Board Member or any other outside person requesting to see reports due to the non-profit status of the organization. The Treasurer will bring all financial records to at least one monthly meeting for full review by the Board Members. It is suggested that this occurs in July in accordance with Article 3 Section 3 a.
  7. Due to the responsibilities of the Secretary and Treasurer positions, the officers may decide to have an assistant that will be chosen from sitting Board Members.

    SECTION 3: In addition to four (4) officers, there are eight (8) voting Board Members. The duty of the Community Church Leader is to participate, provide guidance, and inspiration to the organization. The duty of the non-member is to participate, provide guidance, and inspiration to The Board Members. The duty of the Parent Committee Member is to be a voice for the parents by the giving of ideas, questions, and grievance to The Board. The duty of the remaining Board Members are to assist the officers when necessary, to help with sign ups, concession, process of equipment and any and all things that needs to be done for the benefit of RAA.

    SECTION 4: Each sport and/or recreational segment will have as its head of operations a Director and an Assistant Director with the exception to baseball which will be composed of a Director and two Assistant Directors. After appointed by the President; the Director shall appoint an Assistant Director. It is the decision of the Director to recommend coaches for their sport and/or recreational segment. The appointed Directors will take ownership for all aspects of their given sport and/or recreational activities and shall report to The Board. The Director along with the Assistant Director is responsible to attend all meetings affiliated with their sport per Article 4 Section 1. Also, Directors and Assistant Directors are required to attend at least 40% of the regularly scheduled monthly RAA business meetings unless it is during their time of practice and/or games. If this occurs, the Director, Assistant Directors, and coaches’ names will be added to the role for they are fulfilling their duties for the benefit of the children. The following is a list of all Directors and Assistant Directors.

  8. Director of Baseball with 1 Assistant Director of T-Ball and 1 Assistant Director of Softball
  9. Director of Basketball with 1 Assistant Director of Basketball
  10. Director of Cheerleading with 1 Assistant Director of Cheerleading
  11. Director of Concessions with 1 Assistant Director of Concessions
  12. Director of Grants and Fundraising with 1 Assistant Director of Grants and Fundraising
  13. Director of Football with 1 Assistant Director of Football
  14. Director of Soccer with 1 Assistant Director of Soccer
  15. Director of Volleyball with 1 Assistant Director of Volleyball

    It is understood that the above list may contract or expand due to growth of RAA. Therefore, this list may change each year.

    SECTION 5: Director’s duties and responsibilities are listed below but not limited to the following:

  16. The Director of Baseball will oversee all aspects of baseball and softball to include T-ball, machine pitch, coach pitch, and kid-pitch. The Director of Baseball will appoint, manage, and develop an Assistant Director of T-ball and an Assistant Director of Softball. The Director and Assistant Directors will recommend coaches and are responsible for directing and developing coaches. They will ensure teams are selected in a fair and equitable way, create and implement game schedules and are responsible for ensuring league rules are adhered to. They will coordinate and oversee post-season tournaments as appropriate. Oversight and responsibility will also include: upkeep, distribution, and collection of equipment and uniforms; driving sponsorship/fundraising; coordinating team pictures; concessions; awards/ trophies; maintaining fields and facilities; and scheduling umpires.
  17. Director of Basketball and Assistant Director of Basketball will oversee all aspects of basketball. The Director and Assistant Director will recommend coaches and are responsible for directing and developing coaches. They will work with local school(s) to ensure facilities are secured for practices and games. They will ensure teams are selected in a fair and equitable way, create and implement game schedules, and are responsible for ensuring league rules are adhered to. They will coordinate and oversee post-season tournaments as appropriate. Oversight and responsibility will also include: upkeep, distribution, and collection of equipment and uniforms; driving sponsorship/fundraising; coordinating team pictures; concessions; awards/ trophies; and scheduling officials.
  18. Director of Cheerleading and Assistant Director of Cheerleading will oversee all aspects of cheerleading. The Director and Assistant Directors will recommend coaches and are responsible for directing and developing coaches. Oversight and responsibility will also include: coordinating uniform and spirit gear ordering, driving sponsorship/fundraising; coordinating team pictures; awards/ trophies. They will also coordinate home coming festivities, fair events, and competition events as appropriate and participation in holiday parades.
  19. Director of Concessions and Assistant Director of Concessions will oversee all aspects of concessions. The Director and Assistant Director will ensure that the concession is fully stocked at all times. The Director of Concession will provide a list of food and drink items to be purchased by Treasurer and other Board Members. The Director will suggest prices for all items and this price list will be voted on by the Board Members. At the close of each season, the Director will provide a detail report on equipment usage and if repair and/or purchase of equipment is necessary. It is firmly understood that the Director and Assistant Director cannot be available each time that the concession is open and that there may be the occasion where more than one concession is open at the same time. Therefore, it will also be the responsibility of all Board Members that the concession is covered. While it will be mandatory that all coaches provide volunteers to help in the concession stand, it is understood that the Board Members and members of the Parent Committee must provide coverage of the concessions. It is also suggested that at least two individuals are in the concession area at all times.
  20. Director of Football and Assistant Director of Football will oversee all aspects of football. The Director and Assistant Director will oversee all football operations and will represent the RAA at conference meetings, reporting to the President and Board of Directors. They will recommend coaches and are responsible for directing and developing coaches. They will ensure that all kids have an opportunity to participate in the sport and develop skills and a love for the game. Director and Assistant Director will create and implement game schedules and are responsible for ensuring league rules are adhered to. Oversight and responsibility will also include: upkeep, distribution, and collection of equipment and uniforms; driving sponsorship/fundraising; coordinating team pictures; concessions; awards/ trophies; securing and maintaining fields for practices and games; and oversight of referees.
  21. Director of Grants and Fundraising and the Assistant Director will oversee all aspects of grants and fundraising. The Director and Assistant Director is responsible for setting organizational goals and direction related to fundraising, grant acquisition, and corporate sponsorship. Prepares and files all grant applications on the local, state and federal levels and reports the status of the grant applications to the Board of Directors monthly. Director will work to create a culture within the RAA of aggressive fundraising and creating partnerships that benefit the RAA, the Rosewood community, and the kids in our charge. Director is responsible for preparing and presenting updates on fundraising, grants, and sponsorships relative to goal at monthly meeting.
  22. Director of Soccer and Assistant Director of Soccer will oversee all aspects of soccer. The Director and Assistant Director will recommend coaches for and are responsible for directing and developing coaches. They will work with local school(s) to ensure facilities are secured for practices and games. They will ensure teams are selected in a fair and equitable way, create and implement game schedules and are responsible for ensuring league rules are adhered to. They will coordinate and oversee post-season tournaments as appropriate. Oversight and responsibility will also include: upkeep, distribution, and collection of equipment and uniforms; driving sponsorship/fundraising; coordinating team pictures; concessions; awards/ trophies; and scheduling officials.
  23. Director of Volleyball and Assistant Director of Volleyball will oversee all aspects of volleyball. The Director and Assistant Director will recommend coaches and are responsible for directing and developing coaches. They will work will local school(s) to ensure facilities are secured for practices and games. They will ensure teams are selected in a fair and equitable way, create and implement game schedules and are responsible for ensuring league rules are adhered to. They will coordinate and oversee post-season tournaments as appropriate. Oversight and responsibility will also include: upkeep, distribution, and collection of equipment and uniforms; driving sponsorship/fundraising; coordinating team pictures; concessions; awards/ trophies; and scheduling officials

    SECTION 6: Any person aged twenty-one (21) years old or older interested in the purposes of this organization and willing to uphold its policies and subscribe to its by-laws, may be voted for a board position. Only one person per immediate family can hold a board position. Immediate family consists of: wife, husband, mother, father, sister or brother. In no way, shape or form shall this organization discriminate against any person regarding their sex, race, religion, or any other matters or views affecting current society.

  24. Any Board Member failing to uphold the RAA purposes, policies, or its By-laws may have his or her position on this Board revoked by a majority plus one vote of the remaining or current members of the Board.
  25. Any officer, member or coach that has been charged with a criminal offense, consisting of a misdemeanor offense or higher is to be immediately suspended from the duties assigned by the RAA until a judgment is entered by the courts. After judgment is entered by the courts a return status is pending following a decision to be made by Board Members of the RAA. Upon notification of suspension, all access keys to any buildings are to be taken away.
  26. Any officer, member, coach or any other party associated with RAA that has committed a criminal act in any way, shape or form against the RAA or on the organizations property is to be prosecuted by the local district attorney's office.
  27. All Board Members are required to sign and agree to the "RAA Board Member Responsibilities and Code of Conduct" form. All persons are required to adhere to those responsibilities. Forms are to remain on file in the organization office as kept by the organization secretary.
  28. Upon the retirement, or completion of their duties, or request to no longer remain as a Board Member; all keys and other RAA properties are to be turned over to the organization's Treasurer. Any Board Member may resign at any time by giving written notice to the President or the Secretary of the organization. Unless otherwise specified in the notice, the resignation shall take effect upon receipt thereof, and the acceptance of the resignation shall not be necessary to make it effective.

    ARTICLE 7 – BOARD MEETINGS

    SECTION 1: A regular meeting of the organization shall be held each month, at a date and time to be determined by the Board. All meetings will be held publicly as determined by the Board of Directors and will be announced and promoted at least two weeks in advance. (The President, sufficient notice having been given, may call special meetings of Board Members or coaches). Meetings may be re-scheduled at the option of Board Members due to special circumstances. Written or verbal notice shall be given from the organization secretary stating the place, day and time not less than 24 hours prior to the meeting. All meetings shall be open to the public. At each meeting a special time shall be granted for the public to address The Board. All votes must be cast in person and may not be voted absentee, by proxy, or otherwise assigned unless specifically called out in this Constitution and By-Laws. Robert's Rules of Order (current edition) shall apply to conduct business at regular or special meetings. There shall not be less than three (3) Officers and (4) board members other than the Community Leader, Non-Member, and Parent Committee member which shall constitute a quorum for the transaction of business at a meeting. The Board Meeting Structure is as follows:

  1. Call meeting to order in a timely manner
  2. Prayer
  3. Take attendance
  4. Recognize visitors
  5. Approve the agenda
  6. Hear committee reports
  7. Hear Director’s reports
  8. Consider unfinished “old” business
  9. Consider “new” business
  10. Make announcements
  11. Adjourn

    SECTION 2: The order of business may be suspended or changed at any meeting by a majority vote.

    SECTION 3: RAA yearly meetings shall be conducted in December of each year once the newly elected Board have assumed their position.  

    1. Proposed yearly budgets are to be voted on as prepared by the organization President and Treasurer.
    2. Fundraising events planned for the upcoming year.
    3. Evaluations of how all organization monies are spent and with what businesses and organizations the organization is to conduct business with throughout the year. It is highly recommended that the organization does business with those businesses that supports RAA either by sponsorships, reduced prices based on volume or gifts by trade. The organization is not to base its business decisions on locality, friendships or favors of any past relations with the RAA.
    4. Evaluation of all sporting and/or recreational conferences and organizations as according to Article 4 Section 1.
    5. Evaluation of all sports and/or recreational activities to be added or subtracted as according to Article 6 section 4.

      SECTION 4: Budget proposals shall be prepared by the President and Treasurer and adopted by the Board Members in time to set registration fees for the upcoming season.

      SECTION 5: All board members are encouraged to attend monthly regular meetings. After a third consecutive missed meeting, the Secretary is to send a letter requesting explanation as to why the absences have occurred, and if the member wishes to remain on the board. If a fourth consecutive absence occurs at the regular monthly meeting, it is to be brought before the board and voted upon whether the member is to remain on the board.

      ARTICLE 8 – AMENDING THE CONSTITUTION

      SECTION 1: These By-laws may be amended, altered, or repealed by a majority vote of total Board Members present with at least one-half total Board Members present. Any proposals or motions to amend or change the constitution must be presented at one meeting with voting on such being deferred until the next or a future meeting.

      ARTICLE 9 – OFFICER AND BOARD MEMBER ELECTIONS

      SECTION 1: Holding position as an officer or as a board member is a privilege. Thus, only those that have attended at least 40% of scheduled meetings can be nominated to serve with the following two exceptions: One, the Community Church leaders will serve for a three (3) month rotation and will consist of area church leaders. Two, the non-member will be recommended by The Board and voted on by The Board.

    6. All Board Members will be elected annually by a majority vote with the exception of officer positions
    7. If there is but one (1) candidate for any office, it shall be in order to move that the Secretary cast the elective vote of the organization for the nominee.
    8. Board Members shall assume their duties at the first regular meeting in the month of December and shall serve a term of (1) year or until their successors are elected.
    9. The Secretary and Treasurer will serve for a two year term and may be re-voted for a second two year term at the conclusion of the first term.
    10. The President and Vice-President will serve a two year term and may not serve a consecutive term but may be voted into other positions.
    11. At the conclusion of service of the “founding members”, Officers of the board will serve staggered terms where two (2) officers rotate off in year one (1) and two (2) different officers rotate off in year two (2) to ensure board continuity. Therefore in the first year after the “founding members”, the President and Vice President will serve a one year term. In the second year, these two positions will begin to serve a two year term. This will serve continuity for the President and Vice President will be voted on in odd number years while the Secretary and Treasurer will be voted on in even number years.

      SECTION 2: Nominations.

    12. The secretary shall accept the names of nominations during the regular November meeting. The nomination must affirm a willingness to serve and must be present for vote.
    13. The present Secretary, Treasurer, and current Community Church Member will be the only ones to tally the votes in a closed session and determine a winner. Final tally results are not to be announced. Only the winners name is to be announced.
    14. No absentee ballots.
    15. Each officer position is to be done separately. Therefore the losing nominee can be nominated again for another position as long as the nomination is done before the first ballot is cast.
    16. Elections are done in the following order:
      1. 1.President               (odd year)
      2. 2.Vice-President                  (odd year)
      3. 3.Secretary              (even year)
      4. 4.Treasurer              (even year)
      5. 5.Board Members    (every year)
  1. No one party can nominate themselves for a position. All nominations must receive a second to be considered for elections. The individual that nominates and the individual that seconds cannot be the same person.

    ARTICLE 10 – STANDING ON SPECIAL COMMITTEES

    SECTION 1: The Board as deemed needed to promote the purposes and interest of the organization shall create standing committees. The committee shall then select the Director of the standing committee.

    SECTION 2: The Director of all standing and special committees shall present plans of work to The Board. No committee's work shall be undertaken without the approval of The Board.

    SECTION 3: Special and standing committees may be formed and appointed by The Board. Since a special committee is created for a specific purpose, it ceases to exist when its work is done and its final report has been provided.

    SECTION 4: A grievance committee should be permanently set up consisting of the Community Church Leader, The Non-member, three (3) Board Members and at least four (4) Members of the Parent Committee. This committee is established to deal with problems that should arise within the organization. The Director or Assistant Director is required to attend this meeting. The Board will then discuss a recommendation and take action in the matter.

    ARTICLE 11 - COMPLAINTS

    SECTION 1: If a Director has a problem or complaint from coaches, parents, players, officials, umpires or law enforcement officer, the problem should be reported to the Grievance Committee established under Article 10 of these by-laws.

    SECTION 2: The Grievance Committee is to meet and discuss the problem that has been presented. This committee should formulate a recommendation

    SECTION 3: Upon the Board of Members hearing the case from the Grievance committee, the Board is to discuss the matter and take action at the next scheduled Board meeting.

    ARTICLE 12 - MISCONDUCT, OFFENSES, AND PENALTIES

    SECTION 1: As soon as the RAA Board Members have been made aware of an act or acts of misconduct or offense by the Grievance Committee, the Board Members can elect which course of action to take.

  2. The Secretary shall send a letter to the charged party, noting date, time and place of next Board meeting.
  3. If it is deemed to be in the best interest of RAA, due to the nature of the offense, a letter may be sent stating that the individual is no longer able to coach or attend any functions for a certain amount of time as voted on by The Board.

    SECTION 2: If the accused willfully fails to attend the meeting cited in the letter, the RAA Board of Directors shall proceed to hear and determine the case just as though the accused was present.

    SECTION 3: All decisions made by RAA Board members are final, and may not be appealed to any other higher authority within the organization. Options will include, but not be limited to, open apologies, temporary suspension, expulsion from the property, or legal action.

    SECTION 4: Immediate decisions to be made by any (2) two Board members regarding the following offenses or misconduct shall consist of the following: 

  4. RAA will not allow any weapons to be brought onto any RAA property. If this should occur two (2) board members shall escort the person or child off the property immediately with further instructions not to return.
  5. RAA will not allow any illegal drugs to be brought onto any RAA property. If such should occur, two (2) board members shall call local Law enforcement officers to handle the situation. Members should also notify person not to be back on any RAA property.
  6. RAA will not allow any person or child on its property to be dressed in offensive clothing or dressed in a manner that is considered as being indecent. If this should occur two (2) board members shall escort the person or child off the property immediately.
  7. RAA will not allow any abusive language or acts to occur on the property by any person or child. If this should occur two (2) board members shall escort the person or child off the property immediately.
  8. If the person refuses to leave, law enforcement will be contacted.

ARTICLE 13 – COACHES

SECTION 1: Coaches should conduct themselves in a sportsmanlike manner at all times.

SECTION 2: Coaches should be encouraged to attend RAA board meetings unless otherwise engaged in practices or games.

SECTION 3: Coaches should maintain discipline on their team at all times. Any discipline problem should he reported to the Director immediately.

SECTION 4: Coaches should play all their players as much as possible.

SECTION 5: Coaches should know and follow the league rules and policies for each league in which their team is involved. RAA will honor and support any organized league By-laws accordingly and will support any legitimate decisions made by said league against any RAA coach.

SECTION 6: All Coaches must agree to submit to a criminal background investigation prior to being allowed to coach or work with youth enrolled in RAA programs. Refusing to submit to a criminal background cheek removes that candidate from consideration for coaching any RAA team.

SECTION 7: Both the Director and RAA will strictly enforce a zero-tolerance policy towards any coach's inappropriate behavior. Inappropriate behavior can be considered to be, but not limited to, verbal or physical abuse of a child, another coach, parents, or officials.

SECTION 8: Disciplinary actions which are determined by the RAA Board Members will result in a dismissal, suspension, or (1) one year probationary status.

SECTION 9: All RAA coaches will receive, review and sign the RAA Coach's Roles & Responsibilities Form and will receive a copy of Article 13 of these by-laws. This will serve as an acknowledgement that the coaches understand all policies of RAA. The signed copy will be obtained by the Director and filed by the organization Secretary. This form is to stay on file until the coach no longer volunteers in that capacity for the RAA.

SECTION 10: Due to the volunteer time and efforts contributing to the organization, all Board Members are encouraged to help out as much as possible any Director, Assistant Director or coaches. Board Members can be Directors and/or coaches.

SECTION 11: The status of a coach’s position is determined on a year to year basis. Coaching a team the previous year does not give that particular coach first priority the following year. The most qualified candidate shall be placed in the coach’s position each year as recommended by the Director of that sport.

SECTION 12: A coach responsibility is not to just coach in a game. It shall be a requirement that all coaches be a supporter of this organization with its fundraisers. All property assigned to a coaches team by the RAA is the coaches responsibility. All property is to be returned to the organization at the end of each season.

SECTION 13: Disputes and grievances will be handled through appropriate channels and will be noted, reviewed by The Board, and a formal response given. There will be a zero tolerance policy regarding defamation of character through any social media directed at RAA, its members, its coaches, its players, or parents.

ARTICLE 14 – DISSOLUTION OF ORGANIZATION

SECTION 1: This organization may be dissolved when membership falls below ten and the majority decides upon dissolution. In such case, the funds and or property acquired by the Organization shall be divided equally among the Rosewood Elementary School, Rosewood Middle School, and Rosewood High School.

ARTICLE 15 – ORGANIZATION OFFICIAL COLORS/LOGOS/SEALS

SECTION 1: The official colors of the organization shall be purple and gold. Alternate colors for uniform selection are white, black and gray. For inter-league play within RAA, official colors are preferred but other colors can be used at the Uniform Director's discretion.

SECTION 2: The official logo of the organization shall be created, designed and approved by the Board prior to usage and will not change unless approved by The Board.

SECTION 3: The official seal of the organization shall be created, designed and approved by the Board prior to usage and will not change unless approved by The Board.



ARTICLE 16 - MISCELLANEOUS

SECTION 1: The property of RAA is available for use to non-profit organizations, such as civic clubs, churches and others free of charge. Interested organizations shall contact any RAA Board member and the request will be voted on at a regularly scheduled board meeting. The Board Member that received the request will be responsible for notifying the requesting organization as to the Board's decision. If the request is granted, the requesting organization will sign a Facility Use and Release of Liability Agreement. This form will remain on file with the Secretary.

SECTION 2: The property of RAA is available for use to for-profit organizations for a fee to be determined by the Board. If a for-profit organization is interested in leasing the property, a RAA Board member is to be contacted and is to bring the request up at a regularly scheduled meeting. The request will be voted on and, if granted, a fee will be determined for the lease of the facilities. The monies will be collected prior to the agreed-upon event. Any charges that are incurred in addition to the lease fee will be collected after the event is completed. The Board Member that received the request will be responsible for notifying the organization as to the Board's decision and the fee to be charged. The Treasurer will be responsible for collecting the facility use fee prior to the event and any additional charges as determined. The requesting organization will sign a Facility Use and Release of Liability Agreement. This form will remain on file with the Secretary.

SECTION 3: RAA reserves the right to refuse requests from any organization for usage of the facilities. Under no circumstances is the facility to be in use by any organization other than the RAA during games, practices or RAA functions.

SECTION 4: No RAA sporting event shall occur before noon on Sunday or on Wednesday and Sunday nights due to church or religious related activities. It is strongly discouraged, but if such an event should occur it must meet prior special board approval.

ARTICLE 17 – PARENT COMMITTEE

SECTION 1: Consists of any willing parent, grandparent or legal guardian of a child participating in any sport during the calendar year.

SECTION 2:  This committee shall elect a Director/representative to attend monthly board meetings. This Director shall have a vote on all business except those excluded in section 3. The representative elected must comply with Article 6, Section 6 of this document to be eligible as the voting member. Elected representative will inform all members of the committee; meeting notes, financial statements, votes, volunteer needs and any other pertinent information. The representative will maintain an updated contact list of all members.

SECTION 3: The purpose of this committee shall be to include parents in important decisions, issues or concerns pertaining to RAA. Provide an organized forum for bringing issues or concerns to the RAA board members. To assist RAA Board members and coaches with fundraising opportunities which includes but is not limited to; concessions, tournaments, work days and every day operational needs. Parent committee members are not however, obligated to perform any of the above duties. 

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Rosewood Athletic Association
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