Gordon Athletic Association is seeking new board members. Would you or someone you know be interested in joining our Board of Directors or coaching positions? GAA has formed a committee of dedicated parents to hopefully encourage and recruit like minded individuals who share a common goal of community and the importance of youth sports. Youth sports supports the encouragement and development of our children and is a way for them to grow into individuals that are team players supporting a common goal. Youth sports teaches our children to push through tough times and learn the value of hard work and sacrifice. We need families that value the sense of community and desire a successful neighborhood athletic association. We are determined to grow our organization to better the community and be a place our children can make life long memories and friendships. We are looking for the input of all parents on how GAA can improve and grow! Please join us in recruitment and as well to help vote in new board members.
Gordon is currently looking for the following elected and appointed member positions. Some positions already have volunteers but if you are interested in any of the available positions please send us a message or contact the outgoing President Brooke Chambers by November 24th with your name and contact info, the position you are interested in, and tell us a little about yourselves. Please do not feel overwhelmed by each job description. Each position has been manageable and made possible by our amazing dedicated parents and community volunteers. Voting will take place by secret ballot on December 4that 6:30 pm, Gordon Elementary Cafeteria.
The elected members (“Executive Committee”):
1. President
A. Term length - 2 years
B. Responsibilities - Chairman of the BOD, attends monthly meetings, shall preserve order and shall decide all points of order that may arise subject to appeal. A majority of all members present shall be required to reverse his/her decision. He/She shall have the general powers and duties of supervision usually vested in the president of a corporation and shall rule on all protests and disputes. He/She shall sign all contracts and other documents authorized by the laws of the State of Virginia, as well as receive all communications from the Association’s bank. He/She shall make an annual report to the Association and to the BOD at the December Membership Meeting.
2. Vice President –
A. Term length – 2 years
B. Responsibilities- The Vice President shall preside at any meeting of the Association or BOD in the absence of the President. The Vice President will coordinate fundraising activities for all sports. The Vice President shall review and reconcile bank statements and review financial reports. The Vice President shall assist the President and BOD in other capacities as needed
3. Secretary –
A. Term length – 2 years
B. Responsibilities – The Secretary shall keep an accurate and legible record of all meetings and proceedings of the Association and of such correspondence as may be authorized by the Association or the BOD. He/She shall send out written notices (email shall serve as written notice) or telephone notice for all Board Meetings at least five (5) days prior to such meetings. He/She shall have copies of the minutes of each meeting available at the following meeting (or at member’s request). He/She shall be custodian of all papers and documents incident to proper and effective management of the Association- past and present-and shall turn same over in complete order to his/her successor.
4. Treasurer
A. Term length – 2 years
B. Responsibilities - The Treasurer shall receive and deposit, in a timely manner all money coming into accounts of the Association and keep a true and accurate record thereof. He/She shall make payment when authorized by an official of the Association, who has authority to make such expenditures, or by action of the BOD. All payments must be made by check, and checks drawn on the funds of the Association shall be signed by the Treasurer or the President; statements for all Association accounts shall be sent directly to the President then forwarded to the Treasurer for reconciliation. The Treasurer shall make an accurate reporting of Association funds at each Board meeting and file all reports or returns as required by law. The Treasurer’s records and ledgers shall, at all times, be subject and available to an audit by the BOD.
5. Special Events Coordinator
A. Term length – 2 years
B. Responsibilities - The Special Events Director will be responsible for coordination of GAA annual pep rally, Homecoming Parade and any other association wide activities or events. Director will maintain contact with county officials to coordinate use of public space or facilities. Director will complete paperwork for use and required permits as necessary.
6. Concessions Director
A. Term length – 2 years
B. Responsibilities - The Concessions director will be responsible for managing concessions operations during football/cheerleading season as well as any other sporting events. The Director will complete paperwork for concessions permits, manage all purchases, coordinate drink donations by sport and work with sports.
7. Webmaster
A. Term length - 2 years
B. Responsibilities - All electronic communication dissemination resources are overseen by the webmaster, including but not limited to the Gordon Patriots website, Facebook page, Twitter account and Google domain accounts. The webmaster will be responsible for maintaining the
www.gordonpatriots.com site with all relevant sports dates and information as well as updating registration information and forms submitted by sports directors. He/She will also manage postings on social media as requested by GAA board members, sports directors and/or coaches. Additionally, the webmaster will maintain the Google domain email accounts for the sports directors and board members; changing and resetting passwords as necessary.