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South Plainfield Soccer Association

By laws

Constitution and Bylaws

Of

The South Plainfield Soccer Association

ARTICLE I - Name & Purpose
ARTICLE II - Objective
ARTICLE III - Membership
ARTICLE IV - Government
ARTICLE V - Meetings
ARTICLE VI - Financial Policy
ARTICLE VII - Playing Rules
ARTICLE VIII - Amendments

ARTICLE I - NAME & PURPOSE

Section 1. The South Plainfield Soccer Association, hereinafter referred to as SPSC, is a non-profit organization located in the borough of South Plainfield, New Jersey.

Section 2. The purpose of the SPSC is to provide competitive soccer activities primarily for borough youngsters in accordance with the provisions of these by-laws.

Section 3. Use of the Association name, emblems and insignia will only be authorized by the President and the Board of Directors.

ARTICLE II - OBJECTIVE

Section 1. The objective of the SPSC is to provide a forum, for youngsters who desire to excel in the sport of soccer, to practice, fine tune their skills and engage in competitive play with surrounding towns soccer Associations.

ARTICLE III - MEMBERSHIP

Section 1. An individual may become a member-in-good standing of the SPSC if he/she attends two (2) consecutive regular monthly meetings and has satisfied the annual dues.

Section 2. Regular monthly meetings are held the fourth Thursday of each month, the location of which shall be decided at the previous regularly scheduled meeting.

Section 3. Any member who is at least 18 years old and is a member-in-good-standing shall have voting rights to any and all business conducted at the regular monthly meetings.

Section 4. Members are defined as parents, coaches and players and one team representative. Team representatives could be defined as coach or coach designee of a parent or player who has satisfied the dues fee. (A team representative is not mandatory). Coaches are exempt from the dues fee provided they abide by the rules of MNJYSA and are coaching a team for a full season.

Section 5. An active member is disenfranchised if he fails to attend two (2) consecutive regularly scheduled meetings. He must re-establish his active status according to the terms of ARTICLE III, Section 1. This action may be appealed to the President who is empowered to grant an exception based on the individual merits of the case, with the approval of a majority of the Board of Directors.

Section 6. This Association requires members or players to assist in fund raising efforts as deemed appropriate by the Board of Directors in order for the members or player to receive all of the benefits of regular members as set forth in the bylaws.

Section 7. This Association requires its members to volunteer a certain amount of time per season, which is necessary for this Association to function. Said time can be in the form of Association officer, coach or assistant coach, team manager or representative, committee member or any other position deemed necessary to the Association by the board of directors. Regular members are expected to volunteer his/her services during the course of the seasonal year, in order to support the daily operations of the SPSC.

ARTICLE IV - GOVERNMENT

Section 1. The government of the SPSC is based upon these articles and will be under the direction of a duly elected President.

Section 2. The organizational structure of government provides that the SPSC will be governed by and of the membership for the benefit of the participating youths of the Borough in accordance with the objectives of this charter.

Section 3. There shall be nine elected board members of the SPSC. Elections shall be held at the end of each board members current term,  at the regularly scheduled meeting in June and becomes effective July 1. Each term is to run for 2 years. The nine positions are to include President, Secretary, Treasurer and six Vice Presidents. The following powers and responsibilities shall be entrusted to the president as follows:

PRESIDENT: The President is granted all the authority and responsibility as herein set forth and whatever additional authority the Board deems necessary except as specifically precluded by this charter.

A: He will appoint all committee chairmen and organize such committees and any and all additional appointments that he deems necessary and advisable to accomplish this Association's objectives.

B: He is empowered to delegate any and all of his authority and/or responsibility to his appointed and elected officers, except as specifically restricted and entrusted to him alone by this charter.

C: The President is in complete charge of all Association personnel and players. He is ex-officio chairman of all committees. All appointed officers and chairmen serve as an extension of his authority and at his pleasure.

D: He is the official spokesman for the SPSC, except as he may delegate or assign. He alone remains responsible.

E: He will preside and assume the duties of chairman at all Association meetings and he may vote.

F: The maximum number of consecutive terms a President may hold office is 2. Each term consists of two years.

Section 4. If for any reason the president is unable to complete his term of office, the board shall vote by a secret ballot upon a successor to fill the office of president until the next annual general meeting. Such a person shall be chosen by secret ballot from the officers of the board by majority vote of the board. The past president shall act as scrutineer for such vote.

Section 5. In the event that an elected officer submits a resignation, that office will be filled for the remainder of the term by appointment by the President, subject to approval by the active membership.

Section 6. Team Coaches are appointed by majority vote of the Board Members of the SPSC. Coaches duties include, but are not restricted to the following:

A: Assume complete charge of the team, including appointment of assistant coaches and be responsible for team conduct before, during and after games.

B: Is the only spokesman for the team while on the field.

C: Responsible for all administrative functions as required by the Association and league.

D: Responsible for the care of equipment issued by the Association.

ARTICLE V - MEETINGS

Section 1. The time and place of the monthly meetings will be set by the President and made public at least 5 days in advance, at which time any agenda issues that need to be addressed should be submitted in writing to any board member within 5 days. Issues and agendas will then be addressed at the next meeting.

Section 2. Special meetings may be called by the President or as otherwise stated in this charter. The Recording Secretary will notify the active membership of all special meetings at least 7 days in advance with the date, time, place, and agenda for such special meetings.

Section 3. No meetings can start until at least three (3) board members are present.

Section 4. Except as stated herein, a 2/3 majority of the members-in-good standing present at a meeting who vote will rule on all voting matters.

Section 5. Roberts Rules of Order will govern all proceedings at all meetings, except as stated otherwise in this charter.

Section 6. The Recording Secretary will maintain attendance records and certify as to the active status of all members.

ARTICLE VI - FINANCIAL POLICY

Section 1. The Treasurer is the custodian of all Association funds. All monies raised by and /or for the benefit of the South Plainfield Soccer Association will be entrusted to him and kept in a common treasury.

Section 2. All expenditures require a voucher or other documentation
Acceptable to the treasurer and shall be retained by the treasurer for a period of not less than five years.

Section 3. All Expenditures shall be recorded by the treasurer and reported to the Association at its regular monthly meeting. Budgeted expenditures shall be made by the treasurer inconcurrance with the President. All non-budgeted expenditures over $1000.00 require an approval vote by 2/3 of the members-in-good standing in attendance who vote and documented prior to the proposed expenditure.

Section 4. All checks drawn on the Association must be signed by the treasurer and/or the President.

Section 5. The treasurer shall submit a proposed budget for discussion at the June monthly meeting for ratification at the July monthly meeting.

ARTICLE VII - PLAYING RULES

Section 1. The SPSC will hold tryouts in June for the following year's teams. All Board members at the regularly scheduled March monthly meeting will determine tryout times and locations.

Section 2. Team selection will be at the discretion of the assigned coach or coaches and board members with the following conditions:

A. Players from each respective age group must be chosen prior to players from a younger age group unless otherwise approved by the board.

B. After annual tryouts and player evaluation have been completed. Assigned coaches and board members will approve in all player placements.

Section 3. League policy is that all players must play a 1/4 of the game. See MNJYSA handbook under substitutions.

Section 4. Players are rostered to a team for the entire year that runs from September to July. Inability to abide by this commitment may jeopardize his/her future as a member or player in the SPSC.

Section 5. Players may be added during the year, subject to section 2 above, not to exceed the maximum allowed under accordance MNJYSA rules.

Section 6. Players attending tryouts will be evaluated in an attempt to make the "A" Team; based on the number of players and coaches available, a "B" and even a "C" Team will be formed. Small sided teams and players are excluded from this rule. Any other alternatives need to be approved by the Board.

Section 7. Only players presently playing on a team will have the right to tryout for their team all others will be placed in a new player pool at tryout time.

Section 8. If a player tries out and is cut from original team they will automatically be placed on an alternate team without additional tryouts provided player turn out produces such a team.

Section 9. In regards to "spring teams only" and after a full U-14 season has been fulfilled, Coaches have the option /choice to either hold tryouts or invite prior team back to play in the spring as a U-16 or U-19 whichever is applicable at the time or unless otherwise approved by the Board.

ARTICLE VIII ­ AMENDMENTS

Section 1. Changes or amendments to these bylaws may be effected at a Association meeting by a 2/3-majority vote of those eligible to vote. A proposed change or amendment to the bylaws must be submitted in writing to one of the elected board members or designee at least 15 days prior to the next scheduled meeting. At which time they will be brought to the attention of the voting members and voted on.

 

CERTIFICATION

These bylaws were approved as amended at a general meeting by a two-third majority of those eligible to vote on February 3, 2011.

 

 

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Dawn Hutchison

Secretary

Date: 

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